A List of Helpful Tips for Moving Your Business to Southwest Florida

Southwest Florida’s commercial business is booming — Naples was recently ranked number one for job growth. It’s no wonder that the growing job market coupled with Florida’s favorable tax climate make Southwest Florida an ideal location for businesses. If you’ve been considering moving your business to Southwest Florida, there’s no better time than the present to make the decision. Once you’ve found the new location for your business, look no further than this list of helpful tips, which will give you information to seamlessly make the move.

1. Organize the Old Place

If you’re not already organized, it’s time to get things in order. This means consolidate and organize files, clean up the office, and get rid of clutter. Once you move into your new space, you’ll have a better start because you won’t have to worry about moving things and trying to get things in order.

2. Determine the Moving Team

Unless you’re hiring an outside company to handle your move, you’ll need to assemble a team of key personnel who can help facilitate the move. This group of people should include people who you trust to handle the transition smoothly and efficiently. You may want to include important people from your IT department who can get things set up in the new office space, as well as integral members of your operations team.

3. Create a Unique Moving Spreadsheet

While it’s our hope to give you a list of things to do in this How-To Guide list of tips, you may want to create a spreadsheet that will help you schedule the move and keep track of all the things to do — and who you’ve assigned to complete the task — so you can stay on top of things, such as assigning who is picking up the keys, handling new signage, or setting up the computers. Including due dates for the tasks and a sign off section when it’s completed can also help keep things moving smoothly. Google Sheets is a great free tool that will allow your team members to update the spreadsheet (or list) in real-time if your computer programs don’t work collaboratively. It’s also a great solution to use while your equipment is down as it can be accessed from a mobile device or tablet.

4. Update Licenses & IRS

You’ll need to get your new business address and phone numbers registered and updated with government agencies — that means updating the license and tax information.

5. Set Up Internet and Phone

After you’ve signed the lease or bought the property, but before you physically start unpacking boxes in the new space, you’ll want to update and set up your communications systems to get your business phone and internet established. You don’t want to start your first official business day and find out there’s a problem with your phone or internet. Try to keep your phone number the same if at all possible — it will help you stay in touch with customers or potential new customers who didn’t get the moving memo.

6. Update Addresses & Online Profiles

You’ll need to do a lot of updating. This means updating your new address with the bank (provided a branch of your existing bank is nearby — if not, you’ll need to add finding a new bank to the list) and updating online profiles (Linkedin, Google, Yelp, etc.). You will also need to update email signature lines (highlighting the new address is a great practice in addition to sending an email to those who need to know). And of course, you can’t forget snail mail. File the forwarding address with the post office, too.

7. Tell Your Customers & Vendors

Once you get things moved into the new space, you’ll want to reach out to your customers (and it’s a great excuse to get in touch with previous clients as well) to notify them of the move. It’s an exciting time, and they’ll need to update their contact information!

Congratulations on your decision to move your business to Southwest Florida!